8. Easy Verification: This advantage of texting seems pretty obvious. It is possible to quickly check for any uncertainty. You can check the validity of something that is said or celebrated by reading the written record. It is easy to verify whether there has been a breakdown of information between the parties. Such communication takes a long time. From start to finish, it takes a long time. A message sent via a mechanical device such as a phone can take a while to reach a destination. While a message, when sent via a written device such as a letter, can take two, three or even more days to reach the goal. Explain the advantages and disadvantages of written communication compared to oral communication One of the main advantages of written communication is that documents are easy to keep when they are in written form. Oral and non-verbal communication is not retained.
Although it can be recorded, it is not convenient to save it every time. Written communication is used to gather important information from previously retained data. Thomas S. Bateman and Carl P. Zeithaml described in their book Management: Function and Strategy several advantages and disadvantages of using written forms of communication. One of the advantages is that written messages do not need to be delivered spontaneously; Instead, they can be modified and revised several times before shipping, so that the content can be optimally designed. Another advantage is that written communication provides a permanent record of sent messages and can be stored for further study. As these are permanent forms of communication, written forms of communication also allow recipients to take more time to review the message and provide feedback.
For these reasons, written forms of communication are often considered more appropriate for complex commercial messages that contain important facts and figures. Other benefits often associated with good writing skills include increased customer satisfaction; improving inter-organizational effectiveness; and the improvement of the image in the Community and in industry. Written communication is one of the most widely used forms of communication in most organizations. There are various forms of written communication that are mainly used to exchange information related to business operations, such as memos, reports, circulars, communications, manuals, emails, etc. Some of the advantages that written communication offers are: To determine the purpose of sending a message. Composing such a message and thus sending the message to the recipient implies compliance with various rules, procedures or formalities. In addition, there is a delay in feedback in such communication. The whole process is associated with complexity and inertia. In addition, individuals place more importance on written information than on what is expressed vocally. However, unlike oral communication, written communication does not provide a quick response because it is not spontaneous and takes time to be translated into an understandable form.
In addition, individuals place more importance on written information than on what is expressed vocally. The written communication process is very long. The message is transmitted through several channels. Therefore, it takes longer. Written communication has evidence after evidence. It provides a permanent record for future reference. Written communication is accessible to anyone who processes the message or information. It is therefore possible that employee information will leak, which can lead to a huge loss for the organization. In addition, the right choice of words, their organization in the right sequence of sentences and the cohesion of sentences contribute to the effectiveness of the written material. Written information is considered more legal and valid than spoken speech. Written communication has extraordinary acceptance for people, especially when it comes to formal communication.
As a result, the intended service of the sender is recorded and accurately understood by the addressee. Oral or non-verbal communication is easily forgotten, and in some cases, the recipient may not fit in exactly during the listening. This is not the case with written communication. Confidentiality of information is not always possible in written communication, which is one of the biggest disadvantages of written communication. Since written communication is transmitted to anyone dealing with information or a particular issue, there is a possibility of information leakage by employees, which can have a negative impact on the organization and lead to losses. Certain predefined formalities must be followed during written communication. Compliance with these formalities is a long process. If an immediate change is necessary, this is not immediately possible due to the lack of flexibility in written communication. Written communication facilitates redtapism. A message from the CEO arrives at its destination via different groups of people. It can happen that an urgent letter or message is stored in a file without action. Data subjects do this intentionally, which leads to a delay in the processing of information.
This red tapism hinders quick decision-making. Written documents provide legal powers that can be used as evidence of all information from organizations for any legal defense. Emails, for example, are the most cost-effective and fastest means of written communication in cases where personal communication is not possible. What is written communication? Advantages, disadvantages Written communication is not only expensive, but also very time-consuming.